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5 Good Reasons to Use PDF Format for Public-Facing Documents

PDFs are great tools to use. They work well for legal information, as well as public-facing documents. They are also easy.

However, they do have a couple of downsides that can make them frustrating to use if you don’t know how to work around them.

Keep reading to learn the best way to overcome almost all PDFs limitations, as well as the benefits of using PDFs.

1 Way to Overcome PDF Limitations

There are a couple of problems with PDFs.

  • Editing PDF files usually costs money and needs specialised programs.
  • Sometimes, the text in a PDF acts as an image, making it hard to edit. 

However, they are both solved the same way. All you have to do, to avoid paying large fees and having to buy specialised software, is to change a PDF into a word document, or something similar. If you don’t know how to change a PDF to Word, you don’t have to worry. It is easy.

Simply find a trustworthy website that will convert them for you, upload the document, and convert! Then, you can edit and adjust your PDF easily and for no cost to you. Plus, since Microsoft has PDF tools included in their program, the files are easy to transfer back into a PDF when you are done.

As you can see, there aren’t many downsides to using a PDF. Once you learn how to get around the specialised software, you can use PDFs and edit them at will.

5 Reasons to Use PDFs

There are a lot of benefits to using PDFs. There is a reason that they are used in many settings and situations.

1. PDFs can be transferred from user to user without any formatting changes. 

Sometimes, when you use documents, like Word, or PowerPoint, you may find that on another computer, or when opened with another program, the formatting drastically changes. Fonts will be different and pictures will move, completely ruining your public-facing document. Thankfully, with PDFs, things stay where they should, no matter what.

2. PDFs work on every operating system

No matter what operating system your computer uses (Linux, Apple, Windows), PDFs work the same. This is nice if you are working with multiple people and teams that use different software and operating systems.

Adobe is usually even installed on all computers anymore. This means you don’t even have to worry about

3. It is easy to Compress PDFs

Compressing PDFs is easy and painless, and you don’t even have to go through the process of zipping and unzipping the documents. Compressing documents is useful for not taking up all the space in your computer.

It also helps you to send more documents without having to worry about size limitations.

4. All PDFs are compatible with any update

Another great feature of PDFs is that they are compatible with all updates. Sometimes, with programs like Word, you may find that the document won’t open for you as someone is using an outdated program or is more up-to-date than you.

With PDFs, you don’t have to worry about that. Since they are always compatible, you could have a very old version of Adobe and never have to worry about how the document will be read by others.

5. It is easy to secure PDFs

Securing PDFs is easy. They can be secured with a password. That way, you can transfer sensitive documents via unsecured channels like email or messaging apps without worrying about the information being spread or stolen.

It’s also just as easy to remove the password if you don’t need it anymore.

The New Era of Personal Data Protection in Cyprus

Data protection is the process of safeguarding important data from corruption, compromise or loss and providing the capability to restore the data to a functional state should something happen to render the data inaccessible or unusable.

Following four years of debate, the 2016/679 regulation of the European Parliament and Council of the 27th of April 2016, is enforced.

The regulation refers to the protection of individuals, concerning the process of their personal data, as well as, the free exchange of those data.

The regulation of the 27th of April 2016 entered into force on the 25th of May 2018.

The aforementioned regulation replaced the Directive 95/46 / EC, the provisions of which were transferred to the 2001 Personal Data Processing Law.

The regulation, unlike the Directive, ensures a high level of harmonisation and it is directly applicable to all European Member States.

The protection of natural persons, in regard to the processing of their personal data, it is a fundamental right. The Article 8 of the Charter of Fundamental Rights of the European Union and Article 16 of the treaty for the operation of the European Union, specify that every person has the right to protect its personal data.

The worldwide integration and rapid development of the data processing, as well as, the functioning of a global market, have resulted in an unparalleled increase flow of data collection, processing and cross-border exchange, from both private companies and public authorities.

Target

The Regulation aims the uniformity and decisive protection of the privacy, of the citizens of the European Union. This requirement ascended, due to the intense daily increasing trend of personal data exchange, worldwide, which in many cases was subject to violations of the personal data of individuals.

Interpretation of Definitions

According to the provisions of the Regulation, “personal data” is defined as the data and any kind of information that directly or indirectly identify an individual. This information may relate to his / her private, professional and / or personal life.

The processing of personal data, in accordance with the Article 4 of the Regulation, indicates that any act or series of operations carried out with or without the use of automated means, such as: collecting, recording, organising, structuring, storing, adapting or modifying, recovering, searching of information, using, disclosing by transmission, distributing or any other form of supplying, associating or combining, restraining, removing or destructing of data.

“Controller” is the natural or legal person, public authority, service or any other body that defines the purposes and manners of processing personal data.

“Processor” is the natural or legal person, public authority, service or any other entity, which process the personal data on behalf of the controller.

Basic Principles of the Regulation

The basic principle of the Regulation is the harmonisation and introduction of a set of data protection standards, which will apply uniformly, throughout the European Union.

Undoubtedly, one of the biggest changes in the regulatory field of personal data protection derives mainly, from the extended jurisdiction of the Regulation, in all the European member states. The Regulation applies to all companies and organisations, which process personal data of people residing in the European Union, irrespective of the company’s registered office location.

Additionally, the Regulation refers to all private and public enterprises, as well as, government authorities that collect, process and generally manage personal data of customers, employees, associates or other natural persons, which are European citizens.

In summary, the new Regulation applies to all businesses that process personal data of European citizens, regardless of their location.

Moreover, an equally important characteristic of the Regulation is to introduce and strengthen the rights of individuals, whose personal data are being processed.

Additionally, it is notable to mention that the new Regulation introduced new obligations to businesses on the way they process personal data.

In fact, the Regulation is significantly increases the obligations of all entities that manage personal data of European citizens.

Severe amount penalties, according to Article 83 of the Regulation will be imposed to offenders, with fines ranging from €10,000,000 to €20,000,000 or from 2% to 4% of the total annual global turnover of the previous business year of a business. The fines will be applied according to the nature of the violation. Hence, the heavier fines will be exercised for breaches concerning the basic principles of the Regulation, related to data processing, data transfer in a third country without the consent of the individual and to the non-compliance with an order or limitation of the data processing, imposed by the supervisory authority.

Decisions, which are issued by the supervising authorities, in the context of the fine exercise power, will be subject to appeal before the Administrative Court on the basis of Article 146 of the Constitution.