Digital asset protection is vital for anything these days. From crypto investments to company corporate instruction videos, they all need security. And any company, no matter its size, is at risk of being the victim of a malicious hacker. So, here are some of the best methods.
A digital asset is anything created electronically. These include company documents, digital artworks, and even spreadsheets. Any of these are valuable to your company because they may not only be valuable but also contain sensitive data. For currencies such as Bitcoin and Ether, it can be useful to use crypto custody services such as BCB Wallets. Reputable firms like this limit access based on private Blockchain networks with enhanced security features.
Version Control and Audit Logs
Even the best security at your business cannot account for human error. Anyone with access to a digital asset, such as a file, can delete it or make changes that impact other files on your network. Version control and audit logs can help you track any changes and make undoing mistakes much easier. You can use specialised digital asset management software, such as Frontify, on your company network to make finding and rectifying mistakes much easier.
Cybersecurity for Digital Asset Protection
Cybersecurity is essential for a modern business. And this is true no matter your company’s size. In fact, more than 50% of hacking attempts are perpetrated on small businesses. Yet you can avoid most attacks with simple cybersecurity measures. These include but aren’t limited to:
- Implementing multi-factor authentication
- Enforcement of complex passwords and frequent changes
- Using encrypted desktop and USB drives
Your internal or outsourced IT engineers are responsible for this. If none of these are being used at your company, then it might be time to look for a better office network administrator service.
User Access Control
When it comes to digital assets, it helps if only the right people have access to specific network areas and files. You must not allow any office worker to access the assets they don’t need to see. For instance, a receptionist only needs access to specific logs. And therefore shouldn’t be able to access proprietary engineering schematics of your latest product. This is privileged data for engineers and project managers. Simple user access control is vital for locking this down.
Hard Copy Security Procedures
You can manage your digital assets, well, digitally. Any DAM software you use will acknowledge version control. And Blockchain ledgers record everything. But there is no substitute for hard copies of these. At every level, you should record all changes in an ongoing document that can be used for analysis, fact-checking, and auditing. This also helps if you plan to sell any digital assets or hand over assets as part of an acquisition or merger deal for any new owners.
All businesses need digital asset protection for everything from PDFs to crypto. You can use external services for enhanced security. But it begins at home with cybersecurity protocols, properly-implemented user access control, and hard-copy documents that list all changes.