How Should Training A New Employee Look Like

When a new employee is hired, the company has to decide how to train them. There are different ways to do this, and the way that is chosen will depend on the company’s needs and the employee’s abilities.

HIPAA Training

When it comes to training a new employee, one of the most important things to remember is HIPAA Training. HIPAA, or the Health Insurance Portability and Accountability Act, is a federal law that sets standards for the privacy and security of electronic health information.

All employees who have access to patient information must receive HIPAA training. Employees who work in billing, coding, customer service, insurance verification, and any other position that may come into contact with patient information, need to receive training in compliance with HIPAA rules and standards. Protecting the welfare of patients and combating fraud are the main thrusts of HIPAA that these employees must uphold.

With that in mind, the HIPAA training must cover the following topics:

  • What is HIPAA?
  • The Privacy Rule
  • The Security Rule
  • How to protect patient information
  • What to do if you suspect a breach has occurred

The HIPAA training must also be updated regularly to reflect any changes to the law.

State Laws

In addition to HIPAA, there may be state laws that apply to your business. State laws vary, but may include requirements for:

  • Training specific to the type of business
  • Training on particular topics, such as sexual harassment or workplace violence
  • Refresher training at certain intervals
  • Training for managers and supervisors

It is important to research the state laws that apply to your business and make sure that all employees are appropriately trained.

OSHA Training

Employees who work in certain industries may also need to receive OSHA training. OSHA, or the Occupational Safety and Health Administration, is a federal agency that sets safety standards for workplaces.

OSHA training may be required for employees in industries such as construction, manufacturing, and healthcare.

The OSHA training must cover the following topics:

  • The hazards of the job
  • How to protect themselves from those hazards
  • What to do if they are injured on the job

It is important to research the OSHA standards that apply to your business and make sure that all employees are appropriately trained.

On-the-job Training

The most common way to train a new employee is through on-the-job training. This type of training takes place while the new employee is working alongside an experienced employee. Oftentimes, this is the most effective way to train someone because they can learn from their mistakes and get more hands-on experience.

On-the-job training is more expensive for employers, but it can be more beneficial for employees. The employer has the opportunity to observe the employee’s work habits and performance. On-the-job training also allows the employer to train the employee in specific job duties.

When providing on-the-job training, employers should keep the following things in mind: 

  • The employee must be able to perform productive work.
  • The employee must be trained in specific job duties.
  • The employer must comply with the FLSA.
  • The employer should consider the amount of training required and the hours spent in training when determining an employee’s pay rate.

Off-the-job Training

Employers are not required to offer on-the-job training to new employees. However, if they choose to do so, the employer must comply with the Fair Labour Standards Act (FLSA). The FLSA requires that employees be paid for their time. The amount of training required and the hours spent in training are factors that should be considered when determining an employee’s pay rate.

Many employers provide off-the-job training. Off-the-job training is a great way for employers to train new employees. It is less expensive than on-the-job training, and it can be tailored to meet the needs of the business. Off-the-job training can include classes, seminars, or self-study materials.

Classroom Training

Another option for training a new employee is through classroom training. This type of training generally takes place in a formal setting, such as a conference room or lecture hall. The new employee will attend lectures and complete exercises that will help them learn the necessary skills for the job.

Online Training

When it comes to employee training, there are a variety of options available to employers. One option is online training, which provides a variety of learning experiences, from interactive videos to simulations. Online training also allows employers to track employee progress and provide feedback. With this type of training, the new employee will complete modules and exercises online, usually at their own pace. This type of training is often used for employees who need to learn specific software or processes.

Leadership Training

One of the most important aspects of training a new employee is leadership training. This type of training helps prepare employees for their new role within the company and teaches them how to be a leader, even if they are not in a management position. Leadership training can cover topics such as communication, problem-solving, and decision-making. It can also help employees learn how to motivate and manage a team.

Compliance Training

Another key part of employee training is compliance training. This type of training ensures that employees are aware of the company’s policies and procedures and understand their obligations under the law. Compliance training may cover topics such as anti-money laundering, data protection, and health and safety. It is important that all employees receive compliance training, not just those who work in specific areas of the business.

Product and System Training

In order to do their job effectively, new employees need to be trained on the company’s products and systems. This type of training can include instruction on how to use the company’s software, how to process orders, or how to handle customer queries. It is important that new employees are given enough time to learn about the company’s products and systems so that they can hit the ground running when they start work.

Orientation

For new employees, orientation is a key part of the onboarding process. The goal of orientation is to get the new employee up to speed on company policies and procedures, as well as their specific job duties. This orientation should include information about the company, its history, products, services, policies, and procedures. Orientation should also include training on safety and emergency procedures. Orientation should also include information on benefits and how to access them. It’s important to remember that orientation should be tailored to the individual employee – not everyone needs the same information.

Supervision

Employees need to be supervised in order to ensure they are following company policies and procedures, as well as performing their job duties correctly. Supervision can also help identify areas where additional training may be needed. Supervisors should provide feedback to employees, both positive and negative, in a constructive way. This can help employees improve their performance over time.

When it comes to training a new employee, it is important to remember that there are many different laws and regulations that may apply. Employees in certain industries may need to receive specific training on topics such as HIPAA, OSHA, or state law. Training a new employee can be a difficult task, but it is important for the company and the employee. It is imperative to research the requirements and make sure that all employees receive the appropriate training.

A 7-Step Guide to Choosing a Training Program for Your Employees

Training programs are a vital part of any company that employs people. So what should companies be doing to make sure their employees are learning new skills and getting better at their jobs?

Here are 7 steps on the best ways to go about this process.

Personalised Tracking Progress

Tracking is essential to ensure that employees are meeting the goals of the training program. By tracking each employee’s progress, you can ensure that they are getting the most out of the program and maximising their learning potential.

On the other hand, human resources might have it all easier than before – nowadays you can track employers’ progress using online platforms. These platforms, which enable employee growth, are often personalised, offer one-on-one tracking, coaching, and mentoring. As a rule, they are tailored to the company’s specific needs.

When it comes to modernising your training process, selecting the right platform is key. By implementing technology that supports individuality and development, you’re investing in their future – and your company’s future.

Instructor Experience

The quality of the instructor is another important consideration when choosing a training program. Make sure that the instructors have the necessary skills and experience to effectively teach the course material. They should also be able to engage with the students and create a positive learning environment.

In addition, the instructor should know the company’s specific industry, so that they can better tailor the training program to meet the needs of the employees. For example, if the company is in the technology industry, the instructor should be familiar with the latest trends and technologies.

Instructors, or the right experts, should offer more than just the transfer of knowledge. They should be able to motivate, engage and inspire your team so that they not only learn new skills but also develop a lasting interest in learning.

Topics Covered

When selecting a training program, the content must be relevant to the employees’ roles and responsibilities. The program should not be too general or too specific, but rather cover a range of topics that are relevant to the employees’ specific goals and needs.

Additionally, the program should be updated regularly to reflect the latest changes in the industry. This will ensure that the employees are kept up-to-date with the latest trends and developments.

The content of the training program should also be interactive and engaging so that employees are more likely to participate and learn. Methods such as case studies, group work, and role-playing can be used to make the learning experience more enjoyable.

Delivery Format

The program should be delivered in a way that is convenient for the employees. The format could include online courses, instructor-led courses, or self-paced learning. For example, if the employees are working full-time, then an online course would be more convenient than an instructor-led course.

On the other hand, if the employees need more personal attention, then an instructor-led course may be a better option. It’s important to consider the employees’ needs and preferences when selecting a delivery format.

The location of the courses. is also essential. If the courses are not offered in a nearby location, employees will have to travel and take time away from work. This could result in employees not being able to attend the courses, which would be counterproductive.

The delivery format of the training program should also be flexible so that employees can access it at a time that is convenient for them.

Reliable Training Programs and Instructors

It’s important to verify that the training program and instructors are reliable. The program should be backed by a reputable organisation and the instructors should have the necessary qualifications and experience.

Additionally, the organisation should offer a money-back guarantee if employees and you, as a customer, are not satisfied with the program. This will ensure that the employees can get their money back if they are not happy with the program.

Make sure to check out the training program and instructor’s backgrounds before enrolling to ensure that they are qualified and reliable. You can do this by checking the organisation’s website or checking with industry associations. Additionally, you can search for other customers’ reviews online.

Evaluation and Feedback

It’s important to evaluate the effectiveness of the training program so that you can make changes, if necessary. The evaluation should include feedback from the employees and the instructors.

The evaluation process should also be used to track the progress of the employees. By assessing their skills and knowledge after completing the program, you can determine whether they met the goals of the training program. Some online platforms offer data-driven results and employee tracking, which can be very helpful in measuring the success of the training program.

For example, you can get employee performance reports to see how each employee scored on the various modules of the training program. This will help you to identify which employees need additional support and guidance. Sometimes, you can get a scale that measures how much employees learned from the training program.

Having it graphically can be very helpful in understanding how well the program is working.

Ongoing Support

Employees should be given access to ongoing support after completing the training program. This could include access to a tutor or mentor, and online resources such as forums and discussion boards.

The goal is to create a continuous learning environment that supports the employees’ development. For example, the employees could be given access to a new course after a certain period. They could also be allowed to attend an instructor-led course to reinforce the skills that they learned in the previous program.

These are all ways to ensure that the employees are getting the most out of the training program and continuing to develop their skills.

Employers now have more choices than ever before when it comes to employee training, making it easier to find a program that meets the specific needs of their organisation. With so many different delivery formats, locations, and programs available, it can be difficult to know where to start.

However, by following these 7 steps, you can be sure that you’re choosing the best training program for your employees.