A job description is a written narrative that describes the general tasks, or other related duties, and responsibilities of a position. Job descriptions are internal documents that accurately define the parameters of a job role. They are meticulously composed, highly descriptive, and can’t be put together in a hurry.

Moreover, job descriptions have a range of functions within a business. They help job candidates better understand the skills and requirements a role demands. Not only this, but they also serve as a reference for employers attempting to resolve disciplinary issues and employee disputes.

Because job descriptions often serve as a guiding resource for companies, they must be created with great care and efficiency. Here are 3 common mistakes firms make when composing them and how to resolve them.

Poor Structure

Job descriptions are more descriptive than job adverts, but that doesn’t mean they should be overlong. Readers who are confused by the copy will become disinterested shortly after.

Use job description templates to ensure your copy is detailed yet coherent. Make better distinctions between what is ‘fluff’ and can be deleted and what important information must stay. Trust your job description template to cover all the essential information required to draw interest and impress the reader.

Remember, a well-written job description saves you time too. By using a job description template well, you will avoid dealing with candidates who have misunderstood the parameters of a role. Recruiters will have a clearer idea of measuring competency during interviews and future performance reviews. A job description template can keep everything logically structured for all parties.

Use of Gender-Coded Language

Every business must have an inclusive mindset. The subtleties and implications of language are a fine point that can’t be neglected.

Research often shows that gender-neutral pronouns can reduce biases and produce positive feelings toward women, LGBT people, and other demographics. Though a job description isn’t designed to be as appealing as a job advert, it’s still important that the copy generates interest from the reader and speaks to them directly, irrespective of how they identify as themselves.

The subtleties of language can set the tone for a job and influence people’s feelings toward it and the business. Therefore, it is best to stick to a neutral, straightforward tone that includes everyone. Refrain from using gender-specific terminologies or even flashy metaphors that can be interpreted one way or another.

Remember, job descriptions are hard data, not advertising copy. Focus on using precise, straightforward terms to describe everything about the role. That way, nobody feels unwelcome, and the copy is less open to interpretation and dispute.

Reviews are Rare

Job descriptions need to be reviewed internally regularly. After all, the parameters of a job role can frequently change.

Mainstream media has well-documented the rapid evolution of business that has been spurred on yet further in recent times. Remote working, eco-friendly measures, and shifting EU relations have all played a part in redefining every industry and specific roles within them.

Your job descriptions should be reviewed to ensure that they accurately represent the role today. They also feature remarks on the company culture and employer branding, so check that these comments align with the current reality as well. Make amendments where necessary and collaborate with relevant colleagues to ensure all information is accurately presented.